Judge Advisor Timeline

Four to Six Months

• Site selection for the event.

• Begin judge recruitment; assemble a list of potential judges.

• Your potential judges list should be 20% larger than you need.

• Send "Save the Date" notifications.

• Decide on your plan for judges' training and announce dates as early as possible.
  

Two to Three Months

• Prepare training materials.
• Decide on which awards will be given.
• For Qualifiers, review the FLL Advancement Policy and make any necessary adjustments; review needed team communications with the Tournament Director
• Verify that trophies have been ordered.
• If you plan to use Judging Lite, take the time to learn it early on/participate in trainings.

One Month

• Verify that judges’ shirts, if applicable, have been ordered.

• Email needed training and event materials to judges

• Identify your Head Judges, if applicable.

• Download award ceremony script template.

• Confirm your judges' attendance.

• Identify any potential judging conflicts of interests

• Thoughtfully prepare judging pair/room assignments

• Double check supply list.

• Decide on your teamwork activity, if applicable.  Write instructions and secure necessary supplies.

• Talk to the person responsible for photocopying materials – make sure all your needs are taken care of.

Post Tournament

• Ensure all feedback has been distributed to teams
• Send thank yous to all judges, along with next years "save the date"
• Debrief the event and write down ways to make improvements in the future

© 2011 The United States Foundation for Inspiration and Recognition of Science and Technology (FIRST®) and The LEGO Group.  Used by special permission. All rights reserved.